When issuing National Treasury agency account checks, the issuing agency should follow the requirements as stipulated in “Regulations on the Management of the Central Government Agency Account”, “Cashier Management Handbook”, and “Things to know in using National Treasury agency account checks”; checks must be signed or chopped by the agency head, accountant in charge, and cashier in charge. Checks should be made out to a payee with two parallel, diagonal lines drawn across the upper left corner of the face of the check, and marked non-endorsable.
(1) According to Article 10.9 of Cashier Management Handbook, each month the managing unit of the cashier should check the deposit and custodial items reconciliation list that the accounting department received, including online downloads, from agent banks of the National Treasury and other financial institutions against the balances on its books. If there are discrepancies, an explanatory report about the discrepancies should be prepared.
(2) The range of the above deposits from agent banks of the National Treasury or other financial institutions is the bank accounts that the agency itself has established, including agency accounts and general accounts. “National Treasury revenue reconciliation details” is outside the range of reconciliation for the above banks.
(2) The range of the above deposits from agent banks of the National Treasury or other financial institutions is the bank accounts that the agency itself has established, including agency accounts and general accounts. “National Treasury revenue reconciliation details” is outside the range of reconciliation for the above banks.
Each year agencies or schools seek information about external confirmation accounts, primarily to strengthen account management at the institution and to avoid the existence of extra accounts outside normal accounts of the agencies or schools. In practice, each agency or school should consider the ascertainment of financial internal control, report examinations and fraud prevention, and organizational responsibility and division of responsibility and labor before determining which unit should be charged with the responsibility of managing external confirmation accounts.
When there is a personnel change in the cashier, handover should be carried out according to the rules in Act Governing the Handover of Civil Servants and in the Cashier Management Handbook. Please refer to Annex.